Question 1

What does EduProcure do for Victorian public schools?

Accepted Answer

EduProcure is an advisory procurement platform built specifically for Victorian School Business Managers, Principals, and School Councils. EduProcure creates trade-ready project briefs from plain-English descriptions and site photos, helps discover and match relevant local trades and verified educational suppliers, and helps compare complex quotes — all while ensuring full compliance with Victorian Department of Education PAL policies and contracting guidelines.

Question 2

What is the difference between Construction works and Goods & Services procurement under PAL?

Accepted Answer

Victorian Department of Education policy defines two distinct streams: Construction & Capital Works (governed by Procuring Low-value Construction, with $5k–$75k single quote and $75k–$150k three-quote tiers using the Simple Works Contract) and Goods & Services (governed by Procurement – Schools, with $2.5k–$25k single quote and $25k–$150k three-quote tiers using the DE Short Form Contract). EduProcure automatically categorises your request, checks for mandatory State Purchase Contracts, and guides you through the correct contract and approval steps.

Question 3

Does using EduProcure replace School Council endorsement or department approval?

Accepted Answer

No. EduProcure is an advisory scoping and compliance preparation tool for school-managed procurements up to $150,000. School Councils retain legal authority to approve works and endorse quotes under the Education and Training Reform Act 2006. EduProcure does not provide services for projects exceeding $150,000 or capital works involving accessible ramps. For construction exceeding $150,000 incl GST, schools are directed to formal VSBA approval processes via the online proposal form before obtaining quotes or entering contracts. For goods and services exceeding $150,000, schools are directed to the Schools Procurement Branch (SPB) to run a public tender via Buying for Victoria.

Question 4

Why is EduProcure completely free for Victorian public schools?

Accepted Answer

EduProcure is free for all Victorian government schools. There are no subscription fees, no project limits, and no contractor commissions or hidden referral fees. Our mission is to eliminate administrative burden for school staff and ensure 100% audit compliance across public education facilities.

Question 5

How do I verify my school email and share my project report?

Accepted Answer

When you enter your official school email (ending in @education.vic.gov.au), we send you a secure, passwordless verification link. Clicking the link verifies your email address and connects the project directly to your school account. You can then access the full project report, invite matched trades, and generate a private, read-only link to share the draft work brief and budget with your Principal, Facilities Sub-Committee, or School Council president.

Question 6

How do State purchase contracts fit in with EduProcure?

Accepted Answer

Whole-of-Victorian-Government (WoVG) State Purchase Contracts (SPCs) and Department of Education centrally managed panels are standing agreements across common procurement categories. Under Victorian procurement policy, government schools are required to procure through mandated SPCs or approved panels where they exist. EduProcure automatically flags mandatory contract checks in your compliance checklist. If no SPC applies, EduProcure guides you through obtaining and comparing competitive written quotes from the open market in accordance with PAL threshold rules.

Question 7

How do compulsory Department of Education supplier contracts and arrangements work in EduProcure?

Accepted Answer

For low-value construction and capital works ($5,000 to $150,000), schools must execute the official Victorian DE Simple Works Contract template. For goods and services ($2,500 to $150,000), schools must use the DE Short Form Contract or official purchase orders with DE terms. Department policy strictly prohibits upfront advance payments or trade deposits under Clause 16. EduProcure embeds these requirements directly into RFQs and checklists.

Question 8

How does EduProcure save time in getting projects done?

Accepted Answer

School Business Managers and Principals frequently spend 15 to 30+ administrative hours per project navigating compliance, writing technical scopes, chasing trades, and evaluating conflicting quotes. EduProcure streamlines rapid brief creation, instant PAL policy triage, trade matching, standardised RFQs, and apples-to-apples quote comparison — saving up to 20 to 32 administrative hours per project.

Deliver school upgrades with clarity

Two Pathways Aligned with Victorian PAL Policy

Construction & Capital Works

Goods & Services

From description to quote comparison in one platform

Boundary Security & Perimeter Steel Fence Replacement (180m)

Project Brief

Next Steps Checklist

Discovered Local Trades

Acme School Fencing

BoundaryLine Commercial

Southern Cross Gate & Fence

From description to quotes in 3 steps

1. Create trade-ready project briefs

2. Discover & match relevant trades and services

3. Compare complex quotes & stay compliant

Transparent, audit-aligned, and zero cost.

Always Free for Schools

Zero Commissions or Markup

PAL & Audit Guidance

Frequently asked questions